Using microsoft teams for an interview - using microsoft teams for an interview -

Looking for:

Performing Qualitive Interviews Using Microsoft Teams. 

Click here to DOWNLOAD

     

7 tips for video call interview success on Microsoft Teams - Taylor Hopkinson.7 tips for video call interview success on Microsoft Teams - Taylor Hopkinson

 

Ensure you have a strong internet connection. Make sure you have Microsoft Teams downloaded onto your computer, and familiarise yourself with the system. Research the company and decide what is appropriate to wear. Avoid patterns or distracting jewellery and ties. Opt for simple, softer colours and dress fully — not just from the waist up!

This will help you to psychologically feel ready for the interview. Have a pen and paper to hand for any questions that spring to mind or any key details you want to note down. Also make sure you have a glass of water to hand — interviews can be thirsty work! Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books.

Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions. Once set up, check again for lighting — coming from in front of you. If you wear glasses, try to position the lighting to remove any unwanted glare.

This is a really important step. Test your setup. Do a dummy interview using Microsoft Teams with a friend. You can record it and watch it back to identify any adjustments you need to make. Test the audio, the video and internet speed. Does the background look ok? How is your positioning? What about your body language? Try not to fidget or move your hands too much, this can be distracting, and can interfere with the microphone. Be prepared in advance.

Ask the interviewer for a number to call, should you run into difficulty. Apologise, but make sure you proactively offer a solution — to call them and continue by telephone, or to reschedule. Good luck! See all our latest renewable energy jobs. When you agree the meeting time with the participant you can schedule the meeting using your sgul email address ahead of the meeting and retrieve the link to send before the meeting is begins.

Or you can schedule the meeting before the meeting date and email the link to the participant just before the agreed meeting time. Microsoft Teams facilitates group work so you can hold discussions with group members from anywhere on any device for meetings, brainstorming and collaboration.

Enter your St. It will allow you to save the meeting. You will be taken to a web page and you may have to enter your St. You will be taken to the meeting room and wait until the participant asked to be admitted from the lobby.

Note : When the participant clicks the URL, it will take them to the lobby they will wait there until you allow them into the meeting. When the participant enters the meeting, they will appear on the right in the Participants pane. Select Start transcriptions from the menu. This will let you know and the participant that transcription has started. You can stop and start the transcription recording during the meeting.

If you want to close the transcription pane. Click on the X at the top right of the Transcript pane to close. To Stop Transcriptionrecording. Click on More Actions … on the Meeting control. Select Stop transcriptions from the menu. You and the participant will be notified that transcription has stopped.

On the meeting controls, click on the arrow next to Leave , click End meeting , then End. Click on Chat on the Navigation bar. The meeting attendance and transcript will appear in the pane. Giving an Attendance report and Meeting Transcript. Go to your Downloads folder and move the Transcription to secure storage. Then delete the file from the Downloads folder.

When you are satisfied with your transcript you can delete the meeting from your calendar. This will also delete the transcript and attendance lists. They will still appear in the chat area but access to the transcript and attendance lists will no longer be available. In the Meeting details screen, click Cancel Meeting top left. The steps below provide information on using Microsoft Teams and Microsoft Stream to record and transcribe research interviews.

The recordings are stored on Microsoft Stream which is part of Office provided by St. All meetings that are recorded are automatically transcribed in Microsoft Stream. T he recording and transcript, can be downloaded from Stream to secure storage. Click Teams on the Navigation bar. If you have been added to a Team you will see them in this window. Click the Join or create a team button at the bottom left or top right of the screen. Click Create a team button. Choose the Other team type to create your team.

In the Create your team window. Enter a name for your team, for example Interview 1, then click the Next button. Note: Leave the Privacy option set to Private - Only team members can add members. Refer to Add Students.

Add students by typing their name or SGUL email address, a dropdown list of names matching your spelling will appear. Select the name from the list or enter the full email address. Click the Add button to add them to the team. Leave them as Members. To add students, click on the ellipses You add students by typing their name or sgul email address. A list of people will appear. If they appear in the list, select the name from the list or enter the full email address.

After adding the students. When you are added to a Team you will receive an email telling you have been added to a Team. Make sure you accepted the email sent to you, this is the only way you can access the Team and arrange the interviews in Channels. Select the ellipses In the dialog box give the channel a name. Then click the Add button. The new channel name will appear in the Team under the General channel. Click on Copy meeting link and paste the URL you copied in an email to the participant.

Note: When the participant clicks the URL, it will take them to the lobby. They will wait until you allow them into the meeting.

Click Admit to let them into the meeting. Or open the participant pane from the meeting control bar and select the tick next to their name to allow them into the meeting. When the participant enters the meeting, their name or initials will appear in the middle of the screen. Before the interview begins turn on the Recording. Click on More Actions the three dots … on the Meeting control bar. Select Start recording from the menu. This will let you know and the participant that recording has started.

You can also select the Turn on live captions to see automated live text of your interview audio. When the interview has finished Click on More Actions … three dots on the Meeting control bar and click Stop recording. Select the arrow next to Leave on the meeting control bar and click End meeting. Note : We recommend that if your interview runs for more than one hour, split the recording into two or more parts.

These will open two or more pages on Microsoft Stream. To access the transcription from the interview, you will need to download the video recording to Stream. The transcription is automatically generated then you can move the transcription to a secure place. You are now in Microsoft Stream. The steps to transcribe, move and delete the recording will take place in Microsoft Stream and not in Teams.

The video will appear and underneath to the left you will see the date, name and who recorded the meeting. The transcription will appear to the right of the video. The transcription will automatically appear. On the Options section to the right, select Download file to the right of Captions.

It holds information about a web recorded video: subtitles, captions, descriptions, chapters and metadata. Go to your Downloads folder. Double click on the file to open, it will open in the web browser. In Microsoft Stream with your video selected. Click on the three dots …. Select Delete and confirm. This will move the video to the Recycle bin. There the video stays 30 days before deletion.

Click My content from the horizontal panel at the top of the screen and select Recycle bin. In the recycle bin search for your video and in the Actions column, Click the trash can icon to delete the video. What is Microsoft Teams? Go to your internet browser. In the address bar, enter office.

You may be asked to enter your St. Office portal will open figure 2, where you have access to all the Office apps. Select Teams from the list of apps. Shown below. The Teams app will open. The Navigation bar is on the left.

Select Download the desktop app. Select Save File. The Teams file will download to your Downloads folder.